Policy on Meetings and Events

Updated June 25, 2021

Effective July 1, 2021, UCSF will lift all special COVID-19 event and meeting approval requirements, including onsite academic courses and events. Departments will approve events and meetings in the same manner as handled pre-COVID. This applies to all campus indoor and outdoor facilities; UCSF Health will announce rules for events in its facilities.

Guidance on Hosting Meetings and Events 

Room Capacity Limits

  • There are no restrictions on room capacity in accordance with CalOSHA, CDPH and SFDPH. All indoor locations should adhere to the occupancy limits posted by Fire Marshal.

Face Coverings (effective July 1, 2021)

Campus Location

Fully Vaccinated

Non-Fully Vaccinated

Outdoors

Not Required

Recommended

Indoors*

Not Required

Required

Elevators

Not Required

Required

Shuttles & Shuttle Stops

Required

Required

Break Spaces with Food/Beverage

Not Required

Required

Dining

Not Required***

Voluntary***

Child Care

Required

Required

UCSF Health Hospitals & Clinical Patient Care Spaces

Follow UCSF Healthy policy on face coverings

* also applies to vehicles with one or more people

** recommended if you cannot maintain 6ft physical distancing

*** Dining is open to the public and is treated as any other restaurant in SF

"Face Covering" means a surgical mask, a medical procedure mask, a respirator worn voluntarily, or a tightly woven fabric or non-woven material of at least two layers. A face covering must have no visible holes, openings, or valves and must cover the nose and mouth. Scarfs, ski masks, balaclavas, bandanas, turtlenecks, collars, or any other mask made up of only one layer does not qualify as an appropriate face covering.

Q: I am vaccinated, but I would still like to wear a face covering. Is that ok?

A: Yes, UCSF is supportive of anyone who may feel more comfortable wearing a face covering even if you are vaccinated.

Q: I have a situation that is not covered in this chart. Where can I go for further information or help in clarifying my situation?

A: Send inquiries to [email protected]

Food and Drinks

Food and drinks are permitted for all meetings and events. Please follow campus policies for ordering food. There are no restrictions to how the food is served, buffet style food is now allowed.

Time Restrictions for Events

There are no longer any time restrictions for events.

FAQs for Event Planners

Do we need approvals for hosting offsite events or meetings?

Departments will approve events and meetings in the same manner as handled pre-COVID. EOC or higher-level approval is not required. UCSF-sponsored offsite events should adhere to rules outlined by the business or location where the event is being held in occurrence to SFDPH or local jurisdiction.

If we are using campus facilities for meetings or events, do we need to coordinate enhanced cleaning before and after the event with Facilities, and also to coordinate with Lockshop to unlock the room prior to the event?

For campus Classrooms and Special Use Areas cleaning before and after the event is no longer required. Rooms are unlocked during normal business hours.

Are events and meeting limited to UCSF faculty, staff and students only?

Onsite yes. Currently, the campus is not open to the public. Public/non-essential visitor access is still restricted. Policies are being reviewed by the COVID ROC and more changes will come in the coming weeks. If a visitor wants to be invited onsite they will need Essential Visitor approval at this time by ROC (https://coronavirus.ucsf.edu/visitors)   

Are proof of vaccine or negative COVID-19 test results required for all event and meeting attendees?

COVID vaccination status or negative test results are no longer required by SFDPH health orders for events for UCSF faculty, staff and students.

If you have any questions, please contact [email protected].