Campus Access & Protocols

 


Daily Health Screener

Updated July 21, 2021

All UCSF employees and learners are required to complete the COVID-19 daily health screener before coming to campus.

The new digital health-screening tool is accessible in multiple languages via the UCSF Mobile App or online at the Daily Health Screening website.

 

The new health screener eliminates the need for UCSF Health employees to show a clearance pass on a mobile device. Once an employee or learner completes the health-screening tool, they only have to tap their UCSF identification badge on any electronic badge reader, located outside or inside most UCSF buildings, to confirm their on-site presence and screening process.

 

In buildings without badge readers, employees and learners should continue the same process of showing their clearance pass as they have been doing with the Conversa screener. More badge readers will be added to satellite buildings and offices in the coming months.

 

For more details on the daily health screener, please visit the Daily Health Screening website and see answers to frequently asked questions here.

Users won't be asked for passwords, Duo Authentication, or MyAccess to log in.

Health Screener Details to Know

  • Please complete the health screener two hours before coming to campus.
  • Users won't be asked for passwords, Duo Authentication, or MyAccess to log in.
  • Those who can't complete the health screener before leaving home for work, can complete it at the designated employee entrances if they have an Internet-enabled mobile device or computer or through one of the entrance screening staff.
  • After the health screener is completed, users will receive a screen with a green checkmark that says, "You are cleared to work."
  • Employees are not cleared to work will be contacted by a representative from UCSF Occupational Health Services for further guidance using a contact phone number entered in the screening tool.
  • After employees have been cleared to work, they can tap their badge on any electronic UCSF ID badge readers outside or in campus buildings to complete the screening process.
  • Those who have forgotten their ID badge or prefer an in person manual health screen, should see a Guest Services screener.

Masking/Face Covering on Campus and Health Facilities

Updated July 15, 2021

With cases of COVID-19 rising locally and increasing circulation of the highly transmissible Delta variant, UCSF has reinstated its indoor masking policy in an effort to limit the spread of the virus.

  • Everyone, regardless of vaccination status, must wear a mask or face covering at all indoor locations at UCSF, exept while eating and drinking, riding in campus shuttles or standing in line for shuttles. Physical distancing should be maintained (at least six feet, when possible) when eating and drinking.
  • As a reminder, for masks/face coverings to work properly, they need to completely cover your nose and mouth and fit snugly against the sides of your face and around your nose.
  • This revised policy is based on recommendations from the U.S. Centers for Disease Control and Prevention and state and local public health guidance.

UCSF Campus Buildings – Face Covering Guidelines | Effective: July 15, 2021

CAMPUS LOCATION

UNVACCINATED OR

NOT-FULLY VACCINATED

FULLY

VACCINATED

OUTDOORS

Recommended**

Not Required

INDOORS*

Required

Required

ELEVATORS

Required

Required

SHUTTLES & SHUTTLE STOPS

Required

Required

BREAK SPACES W/

FOOD and BEVERAGES

Required**

Required***

DINING

Required***

Required***

CHILD CARE

Required

Required

UCSF HEALTH HOSPITALS &
CLINICAL PATIENT CARE SPACES

See Masking in UCSF Health Buildings

See Masking in UCSF Health Buildings

* Also applies to vehicles with one or more people

** Recommended if you cannot maintain 6 feet physical distancing

*** Masks can be removed while eating/drinking, making sure to maintain safe distancing

 

UCSF Health Buildings – Masking Guidelines | Effective: July 15, 2021

EMPLOYEES CAN EAT, DRINK, OR MEET USING THE FOLLOWING GUIDELINES

Safe Distancing =  greater than six feet from others when feasible

LOCATION

ACTIVITY

UNVACCINATED OR

NON-FULLY VACCINATED

FULLY

VACCINATED*

INDOOR CLINICAL AREAS

Clinical and common areas where patients and visitors can be present (includes waiting rooms and during patient care)

ALL

Masking and safe distancing from others are required**.

DESIGNATED ROOMS in INDOOR CLINICAL AREAS where patients/visitors do not have access (e.g. shared charting rooms, radiology reading rooms, pathology multi-head scope rooms, shared offices, and workrooms)

Not eating or drinking

Masking required with safe distancing (6 ft) maintained as much as possible.

 

Masking required.

Eating or drinking

Masking is required but can be removed while eating/drinking If safe distancing is maintained.

INDOOR

NON-CLINICAL BUILDINGS

Not eating or drinking

Masking is required with safe distancing (6 ft) maintained as much as possible.

Masking required.

 Eating or drinking (and meeting)

Masking is required but can be removed while eating/drinking if safe distancing is maintained.

DINING / CAFETERIA

IN HEALTH CARE BUILDING

In addition to indoor dining areas, includes hospital balconies, terraces, porches where patients and visitors can be present.

Eating or drinking (and meeting)

Masking is required but can be removed while eating/drinking if safe distancing is maintained.

 

ELEVATORS

TRANSPORT

<15 minutes

Masking is required.

No requirement for safe distancing.

OUTDOORS - GENERAL

(Masking is required when within thirty feet of the entrance to a health care building)

ALL

Recommend masking when <6 feet from others

No masking required

No requirement for safe distancing

*Per CDC, CDPH and Cal OSHA, Fully vaccinated means the employer has documented that the person received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. Vaccines must be FDA approved; have an emergency use authorization from the FDA; or, for persons fully vaccinated outside the United States, be listed for emergency use by the World Health Organization (WHO).              

**In patient care areas where patients and visitors can be present, all employees (regardless of vaccination status) are expected to distance to distance greater than six (6) feet, or as much as possible, from other persons, as able in their usual workflow.               

Note: When the UC-wide policy is announced, unvaccinated or non-fully vaccinated onsite UCSF Health employees and students will be required to  be COVID tested weekly and wear N95 respirator when working in a high-risk setting.  For testing questions, contact the COVID hotlines:

Direct questions to: [email protected]

Frequently-Asked Questions

Do I still need to wear a mask?

Vaccinated (defined as anyone ≥14 days after receiving the 2nd dose of a 2-dose COVID-19 vaccine series or ≥14 days after receiving a single-dose vaccine) employees must wear a UCSF Health-provided medical mask for all areas within health buildings.

Unvaccinated (defined as anyone who is not fully vaccinated) employees must wear a medical mask in all indoor locations on UCSF property, including UCSF-owned vehicles/shuttles/vanpools. Employees who are granted exemptions to the UC COVID-19 vaccine policy by Human Resources are considered unvaccinated.

  • For all areas within health buildings, a UCSF Health-issued medical mask must be worn.
  • A request can be made to the employee’s supervisor to be provided with an N95 respirator for voluntary use.
  • It is also recommended, but not required, that unvaccinated employees wear a mask outdoors anywhere on UCSF property when within 6-feet of another person.
Can I wear a mask in non-patient care areas if I am vaccinated?
 
Yes, UCSF Health is fully supportive of any vaccinated employee who chooses to voluntarily wear a mask in non-patient care areas, in addition to the mandatory requirement to wear a mask in patient care areas.
 
I was just vaccinated, when can I stop masking?
 
You can follow the ‘fully vaccinated’ guidance 14 days after the last dose of any FDA-authorized or approved vaccine. Until then, you should follow the guidance for un-vaccinated/non-fully vaccinated employees.
 
Do I still need to physically distance from others?
 

In patient care areas, all employees (regardless of vaccination status) are expected to maintain 6 feet distancing from other people, or as much as possible in their usual workflow. This includes workrooms, breakrooms, and conference rooms embedded in patient care areas,

In indoor or outdoor non-patient care areas, all wear masks within health buildings. Unvaccinated employees are encouraged to mask when <6 feet from others. If unmasked (e.g. while eating or drinking), unvaccinated employees must maintain ≥6 feet from others.  All employees must wear masks when within thirty feet of a health care building entrance.

Do I still need to screen upon entry to UCSF Health premises?

Yes. All employees must participate in symptom screening when entering UCSF Health premises. This can be done through the digital screener.

What other measures should I do to protect myself?

Hand hygiene is key to preventing transmission of infections and is an important part of preventing COVID-19 infection in healthcare settings and in the community.

Cleaning environmental surfaces that are touched by multiple people is also an important measure to prevent the spread of infection. Wear a mask if you are mildly ill and working within the Occupational Health Services working well policy.

Do patients and visitors still need to mask?

Yes. Patients and visitors, independent of vaccination status, are required to wear masks in patient care areas when on UCSF Health premises.

 

Building Access

Identification Badge Access Required

Updated July 2, 2021

Until further notice, all UCSF will continue to use single point of entry at campus buildings for all employees who should tap their UCSF identification (ID) badges at badge readers. 

All UCSF Health employees must enter medical center facilities through designated doors and wear their UCSF ID badges above their waist at all times.

Effective July 1, UCSF has instituted a new policy that requires all campus and UCSF Health employees to “badge in” at their primary work location at the start of each shift. This is not a timekeeping measure, but is an emergency management tool that will allow UCSF to know how many people are in a building in the event of an emergency and will enable UCSF to know how many people are coming on site to work. Note that this policy only applies to sites with a badge reader available; more badge readers will be installed at high density locations in the coming months.

As a reminder, please do not hold the door open for others; each person should tap their badge individually. Only pre-authorized guests may enter campus buildings, and guests must check in with security, where available.

Badges must be visible and worn above the waste at all times above the waist.

By tapping a UCSF ID badge, employees are attesting that they:

Physical Distancing Protocol

Updated July 30, 2020

UCSF is taking the following measures to ensure the health of our UCSF community:

  • All UCSF employees, learners and volunteers must complete the daily pre-shift health screen prior to the start of work (text “Screen” to 839-73).
  • Personnel are not to come to work if they are sick. Symptoms may include:
    • Fever (≥ 100° F / 37.8° C) or chills
    • Cough
    • Sore throat
    • Shortness of breath, difficulty breathing
    • Feeling unusually weak or fatigued
    • Loss of taste or smell
    • Unexplained muscle pain
    • Headache
    • Runny or congested nose
    • Diarrhea or Nausea
  • Anyone, except patients, exhibiting any of the above symptoms should not enter UCSF facilities. If you have been exposed to COVID-19, call the COVID Employee Hotline.
  • UCSF requires all members of the UCSF community to wear a face covering indoors, except when in a private office or private vehicle.
  • UCSF Health has established a Universal Surgical Mask Policy that applies within their facilities
  • All employees, learners and visitors on UCSF property must remain six feet apart, whenever possible, abstain from physical contact, and observe floor markings to maintain distance while standing in lines.
  • UCSF encourages the use of contactless payment systems, where possible. High touch payment systems are disinfected between each use.
  • UCSF has posted maximum occupancy signage on common use rooms, such as restrooms and class rooms.

Flu Vaccination Policy

The University of California is requiring all members of the UC community to receive an influenza vaccine by Nov. 1, 2020, to help protect our faculty, staff, students and learners during the combined COVID-19 epidemic and flu season.

UCSF is finalizing a plan to provide these vaccinations for our own internal community and will be providing further details in the next few weeks. In the meantime, please visit our Flu Vaccination Policy FAQs for answers to initial questions regarding the flu shot requirement.

Returning to Work After Exposure to COVID-19

Updated July 12, 2021

After a high-risk exposure to COVID-19, unvaccinated individuals who work onsite at UCSF must complete a 10-day quarantine starting from the last day of exposure, with return to onsite work permitted after a negative COVID-19 test that's performed between days seven and nine after exposure.

Fully vaccinated employees* (note definition below) may return to onsite work without quarantine after a high-risk exposure to COVID-19 as long as they remain asymptomatic, get COVID-19 tested on days 3-5 and 7-9, and symptom monitor for 14 days. Important exceptions to this guidance:

  • If there is ongoing exposure in a household with more than 1 person, then duration of monitoring and testing is determined on a case-by-case basis with OHS advisor.  
  • If the individual with COVID-19 that represents the high-risk exposure lives in the same household, and represents a vaccine breakthrough case (ie, the individual is also fully vaccinated), then 10-day quarantine is required.

Please be aware that: 

  • Critical staffing exceptions to the mandatory quarantine for fully vaccinated individuals require senior vice president approval. 
  • Fully vaccinated individuals who are granted an exemption must complete COVID-19 testing on day 3-5 and on day 7-9 after their last high-risk exposure.

Information about what constitutes a high-risk exposure and return-to-work guidelines can be found on the Occupational Health Services (OHS) website. If you are unsure whether your exposure is considered high risk, please contact OHS at 415-514-7328 or [email protected] for a risk assessment.  

*Note: An individual is defined as fully vaccinated if it has been more than 14 days and less than 90 days since they received a one-dose COVID-19 vaccine or both doses of a two-dose vaccine. 

COVID-19 Testing and Self-Reporting a Diagnosis

UCSF is committed to providing a safe and healthy environment for our employees, learners, patients and families. To achieve this, we offer symptomatic and random asymptomatic testing to members of the UCSF community.

In addition, all personnel working or learning at UCSF who test or have tested positive for COVID-19 at an outside facility (e.g., Kaiser, Sutter) must self-report the positive COVID-19 test result to the appropriate UCSF department: UCSF Occupational Health Services (OHS) for faculty, staff, trainees, and volunteers, and UCSF Student Health and Counseling Services (SHCS) for students. This policy applies to personnel with current and past positive diagnoses and will supplement the cases already reported within UCSF, including within OHS and SHCS, and enable UCSF to obtain complete data about positive COVID-19 diagnoses for exposure tracing and analysis.

More about UCSF's testing and self-reporting protocol »

Protocols for Employees Working On Campus

UCSF has developed protocols for all employees and learners working or studying on UCSF property (campus and UCSF Health). UCSF employees at other locations (Fresno, Zuckerberg San Francisco General Hospital, Benioff Children's Hospital Oakland, and the San Francisco Veterans Affairs medical center) may be receiving guidance from their leadership that is specific to their location.

See onsite work protocols »

Protocols for Vendors Working On Campus

In an effort to ensure the health and safety of the UCSF community, UCSF is requiring vendors who come to work at its campus locations to follow health measures to prevent the transmission of COVID-19.

See onsite vendor protocols »