Campus Access & Protocols

 


Building Access

Badge Access Required

Most campus building perimeter access points will require UCSF badge access until further notice. Badge access will help ensure the safety of occupants and will be in place until further notice.

Campus

Until further notice, all campus buildings must be entered through designated doors by swiping your UCSF ID. You do not need to touch the ID reader when you swipe. Please do not hold the door open for others; each person should produce a unique swipe. Only pre-authorized guests may enter campus buildings, and guests must check in with security.

By using your UCSF ID, you attest that you:

UCSF Health

All UCSF Health employees must enter medical center facilities through designated doors. All personnel must wear their UCSF IDs at all times above the waist. At this time, no guests are allowed in UCSF Health facilities except under very rare circumstances.

Facility Closures

 

Physical Distancing Protocol

Updated July 30, 2020

UCSF is taking the following measures to ensure the health of our community:

  • All UCSF personnel and volunteers must complete the daily pre-shift health screen prior to the start of work (text “Screen” to 839-73).
  • Personnel are not to come to work if they are sick. Symptoms may include:
    • Fever (≥ 100° F / 37.8° C) or chills
    • Cough
    • Sore throat
    • Shortness of breath, difficulty breathing
    • Feeling unusually weak or fatigued
    • Loss of taste or smell
    • Unexplained muscle pain
    • Headache
    • Runny or congested nose
    • Diarrhea or Nausea
  • Anyone, except patients, exhibiting any of the above symptoms should not enter UCSF facilities. If you have been exposed to COVID-19, call the COVID Employee Hotline.
  • UCSF requires all members of the UCSF community to wear a face covering, except when in a private office or private vehicle.
  • UCSF Health has established a Universal Surgical Mask Policy that applies within their facilities
  • All UCSF personnel who can carry out their duties from home have been encouraged to speak to their supervisor about working remotely.
  • All personnel on UCSF property must remain six feet apart, whenever possible, abstain from physical contact, and observe floor markings to maintain distance.
  • UCSF encourages the use of contactless payment systems, where possible. High touch payment systems are disinfected between each use.
  • UCSF has posted maximum occupancy signage on common use rooms, such as restrooms and class rooms.
  • All personnel on UCSF property must observe good hygiene and wash hands frequently and cough or sneeze into their own elbows.
  • Soap and water are available to the UCSF community at all restrooms.
  • Hand sanitizer is available at locations presenting a greater likelihood of contact with people.
  • UCSF disinfects bathrooms, common areas, and high-contact surfaces three times per day. Personnel are strongly encouraged to practice frequent disinfection of high touch surfaces within their own work area.
  • All non-essential events and gatherings are limited in size and subject to approval by the Recovery Operations Center.

 

Face Covering on Campus and Health Facilities

Updated May 29, 2020

Anyone in a UCSF space (including buildings, grounds, shared laboratory areas, conference rooms, elevators, parking structures, shuttles, etc.) must wear a face covering or mask that covers both nose and mouth at all times, except when alone in a private room or private vehicle. Please note the different requirements for clinical and non-clinical settings.

A surgical mask must be worn at all times in hospital and clinical settings in accordance with UCSF’s Universal Surgical Mask policy. Cloth face coverings are not an acceptable substitute for surgical masks in clinical environments. Campus employees who enter clinical areas will be given surgical masks to wear. Cloth face coverings are preferred in all non-clinical settings.

Masks that incorporate a one-way valve (typically a raised plastic cylinder about the size of a quarter on the front or side of the mask) designed to facilitate easy exhaling are not an acceptable face covering under UCSF policy or regional health orders.

Residents of campus housing are not required to wear a face covering while in their own units, but face coverings should be worn in all common areas of UCSF housing buildings.

UCSF's face covering policies are meant to supplement the Social Distancing Protocol currently in effect at UCSF, which strongly recommends maintaining a six-foot distance from others whenever possible. Face coverings and masks are not a substitute for physical distancing.

Cloth face coverings such as bandanas, neck gaiters, scarves or other household items ideally should be made of washable materials so they can be kept clean and reused, as recommended by the CDC and other public health agencies.

Because cloth face coverings are required outside the home in most Bay Area jurisdictions, anyone coming to UCSF should bring and wear a personal face covering. If needed, a single cloth face covering (one per person) can be obtained from UCSF Health and campus health screening stations. Face coverings are available to UCSF employees, learners, and vendors providing onsite services (e.g., retail, childcare, etc). UCSF is not providing cloth face coverings to visitors, construction contractor personnel, delivery or service personnel, or others who are expected to provide their own.

For UCSF employees and students who must be onsite and do not have access to suitable face coverings from home or cannot access a health screening station, a limited number of surgical masks will be made available at the following locations:

  • Medical Sciences Building – Security Desk
  • Mission Hall – Security Desk
  • Mission Center Building – Security Desk
  • UCSF Fresno – Security Desk

If your location does not have a screening station or security desk, please have your supervisor contact UCSF Emergency Management at [email protected].

To extend the capacity of the campus to provide surgical masks to clinical staff and others during the COVID-19 pandemic, please do not request a surgical mask if you have access to a suitable cloth face covering or if it is not currently essential that you work or learn onsite.

These policies were enacted in accordance with the May 28, 2020, health order from the City and County of San Francisco that mandates face coverings for everyone outside the home or outside a private vehicle. These orders are stricter than guidelines from the U.S. Centers for Disease Control and Prevention (CDC) and require everyone to wear face coverings while performing essential work, riding public transportation, or taking care of essential personal business, such as seeking health care or going to the grocery store, pharmacy or other essential business. Everyone is also required to wear a face covering while outdoors any time they are less than 30 feet away from someone who is not a member of their own household, including while exercising outdoors. Noncompliance is a misdemeanor punishable by a fine, imprisonment or both.

The orders include exceptions for young children and for people exercising outdoors. Face coverings are not required for children 12 years or younger, including those in UCSF summer camps although children 6-12 are encouraged to do so with adult (camp counselor) supervision. Face coverings are prohibited for children two years or younger, as they can cause suffocation.

These guidelines will be revised as conditions continue to evolve. Contact UCSF Emergency Management at [email protected] with any questions or comments about this policy.

 

Self-Reporting COVID-19 Diagnosis

Updated April 14, 2020

In an effort to prevent the spread of COVID-19, UCSF is enacting an enterprise-wide policy requiring all personnel working or learning at UCSF who test or have tested positive for COVID-19 at an outside facility (e.g., Kaiser, Sutter) to self-report the positive COVID-19 test result to the appropriate UCSF department: UCSF Occupational Health Services (OHS) for faculty, staff, trainees, and volunteers, and UCSF Student Health and Counseling Services (SHCS) for students. This policy applies to personnel with current and past positive diagnoses and will supplement the cases already reported within UCSF, including within OHS and SHCS, and enable UCSF to obtain complete data about positive COVID-19 diagnoses for exposure tracing and analysis.

Self-reporting will allow UCSF to provide individualized counseling on how best to manage the condition and prevent exposures to others, and to describe criteria and procedures for returning to the workplace when appropriate. For past cases, self-reporting will allow UCSF to help respond to reinfections, should they occur in the future.

UCSF honors the privacy of our community and has confidentiality obligations. Information will be safeguarded and used only for limited, health-related purposes, including to perform contact tracing or other activities to address employee, student, and patient safety as directed by UCSF OHS and Infection Prevention Services. This information will be maintained only in the appropriate health records, separate from employee personnel files or student records. Self-reporting to supervisors or advisors is not required.

  • Employees of, and volunteers working at, UCSF and UCSF Health are required to self-report the positive test result to UCSF Occupational Health Services (OHS) by calling the COVID-19 hotline at (415) 514-7328 or emailing [email protected]. This policy applies whether working on property owned or leased by UCSF or working remotely (i.e., telecommuting), paid or unpaid.
  • UCSF students are required to report the positive test result to UCSF Student Health and Counseling Services by calling 415-476-8736 or sending a secure message to the student health nurse.
  • Non-UCSF affiliates who provide services for UCSF on a contract basis (e.g., on-site vendors) are strongly encouraged, but not required, to disclose the results of a positive COVID-19 test to OHS.
  • Non-UCSF-affiliated occupants of UCSF housing are also strongly encouraged, but not required, to report a positive test result to UCSF Occupational Health Services (OHS) by emailing [email protected]edu.

This policy is effective Wednesday, April 15, 2020 and will remain in effect until further notice.

Questions about this policy can be addressed to OHS at (415) 514-7328 or [email protected].

 

Protocols for Employees Working Onsite

UCSF has developed protocols for all personnel performing onsite duties on UCSF property (campus and UCSF Health). These protocols also apply if you work or study at leased or affiliated properties, unless the facility has expressly provided different instructions. UCSF employees at other locations (Fresno, ZSFG, BCH Oakland, and the VA) may be receiving guidance from their leadership that is specific to their location.

To ensure your safety and to comply with state and local public health orders that require physical distancing, we are prioritizing space for UCSF personnel who must be onsite to conduct essential duties.

If you can carry out your duties remotely, please continue to do so. Do not perform duties on site unless you have been authorized.

See onsite work protocols »

 

Protocols for Vendors Working On Campus

In an effort to ensure the health and safety of the UCSF community, UCSF is requiring vendors who come to work at its campus locations to follow health measures to prevent the transmission of COVID-19.

See onsite vendor protocols »