Policy on Visitors to UCSF Facilities

Updated September 23, 2021 

UCSF's top priority is to ensure the health and safety of the UCSF community, including patients and visitors.

UCSF Health and UCSF Dental Center Facilities

In response to increasing COVID-19 hospitalizations across the state, the California Department of Public Health (CDPH) announced a new state order – effective Aug. 11, 2021 – requiring all hospital visitors to provide proof of full COVID-19 vaccination or documentation of negative COVID-19 test results (72 hours) prior to visiting.

This public health order applies to all visitors to UCSF Health and UCSF Benioff Children’s Hospitals inpatients, emergency department patients, and patients undergoing major procedures. Outpatient sites are not included at this time. Essential caregivers are exempt from this requirement. UCSF Health has revised its visitation guidelines. For more information, please see:

UCSF Campus Facilities

All non-essential visits to UCSF campus facilities are prohibited until further notice. To be considered essential, visits must not be able to be postponed and must be necessary to:

  • Preserve the safety of a patient or research subject; or
  • Preserve the results of a research activity (like research monitoring or equipment repair); or
  • Permit interview and related, limited activities involving finalist candidates for UCSF positions; or
  • Meet a graduation requirement for students/trainees.

The Campus Visitor & Guest Policy will be updated when conditions warrant a change. There is no date planned for a change at this time. Conditions are monitored on a continual basis.

All guests must be approved to be on campus (see approval information below) and must comply with UCSF's physical distancing, hand washing, and face covering protocols.  Additionally, all guests must complete the UCSF Vendor & Campus Guest Daily Health Screening and present an Entry Pass when requested to do so. Those who do not pass the health screen are prohibited from accessing any UCSF buildings, vehicles, grounds, or other facilities, and are advised to call their health care provider. All guests must monitor for COVID symptoms for 14 days if arriving from outside California  and must seek medical attention if COVID Symptoms appear.  

If a quarantine is required after travel for approved guests (see below for details), these individuals should remain in their hotel or residence for 7 days, mask and stay 6 feet away from people with whom they did not travel, wash hands frequently, and only go out for essential activities like obtaining food, medical care or individual outdoor exercise. They should also self-monitor for COVID symptoms for 14 days and must seek medical attention if COVID Symptoms appear.  

Study participants who have been approved by their research study to enter clinical facilities are exempted from the quarantine and testing requirements (see below for details).  

Guests who are sick or showing symptoms consistent with COVID-19 or who test positive may not enter campus facilities and will be turned away upon arrival. They must immediately begin quarantine and seek medical advice.

Requirements for Essential Campus Guests

ALL CAMPUS GUESTS MUST BE FULLY VACCINATED. However, guests on individual visits to campus (for example certain interviewees for final interviews) who are unable to be fully vaccinated must have their unvaccinated status clearly noted on the Pandemic Guest Approval to Enter Campus form, as well as the reason. 

Approvers may or may not grant approval for guest visits, depending on the essential nature of the visit. If approval is granted, and the individual is not vaccinated, he/she must have a negative COVID test within 3 days of campus entry. See below for additional quarantine and testing details.

Definitions

FULLY VACCINATED with a WHO-approved vaccine means that the individual is more than 2 weeks after receipt of the final dose in a 2-dose series (like Pfizer or Moderna) or the single-dose vaccine (like Johnson and Johnson’s Janssen).  Individuals who have not completed the dose requirements of a vaccine, and individuals who have not received a WHO-approved vaccine are not fully vaccinated. Exception: proof of COVID-19 infection in the last 90 days.   

View this page for WHO-approved vaccines: click on Status of COVID-19 Vaccines Within WHO EUL/PQ Evaluation Process,  and check for Finalized vaccines in the Status of Assessment column.  

COVID-19 TESTING: UCSF accepts only PCR/LAMP/NAAT, not the rapid antigen test.  

If negative COVID test: allowed to enter campus as long as the following quarantine requirements and UCSF physical distancing, hand washing, and face covering protocols are met.

If positive COVID test: NOT allowed to enter campus. Begin quarantine and see medical advice.

GUEST REQUIREMENTS FOR QUARANTINE OR TESTING

Approved guests, fully vaccinated  with a US COVID-19 vaccine at least 2 weeks prior to entry  ​

  • Within California: no quarantine or testing is required to enter the UCSF campus. 
  • From another state: no quarantine or testing is required to enter the UCSF campus; but testing is strongly recommended 3-5 days after arrival.   
  • From another country, arriving within 10 days of campus visit:  
    • Mandatory test within 3 days before boarding flight to US (exception: proof of COVID-19 infection in last 90 days) 
    • No quarantine required
    • COVID-19 test required 3-5 days after travel

Approved guests, NOT fully vaccinated with a US COVID-19 vaccine at least 2 weeks prior to entry

  • Within California: no quarantine or testing is required to enter the UCSF campus. 
  • From another state in the past 10 days:  
    • COVID-19 test within 3 days prior to or on the first day on campus and again on day 3-5 after arrival
    • Home quarantine for 7 days when not on UCSF campus  
  • From another country in the past 10 days: 
    • Mandatory test required within 3 days before boarding flight to US (exception: proof of COVID-19 infection in last 90 days)  
    • COVID-19 test on day 1 after travel and again on day 5-7 after arrival
    • Home quarantine for 7 days when not on UCSF campus  

Approval Process for Essential Guests

All persons and groups who wish to have their visit to UCSF designated "essential” must obtain advance written approval as follows:  

Vendors  

Visit our Vendor Protocols page if you are a vendor in one of the following categories:  

  • Already approved by a department head or principal investigator 
  • Long-term vendors with UCSF IDs  
  • Construction workers hired under UCSF contracts  

Other vendors must be approved to enter UCSF campus facilities by the UCSF Emergency Operations Center (EOC) Director, or UCSF Health facilities by the Hospital Command Center (HCC) Director. Send a request to [email protected].

Research Participants  

Individuals participating as part of a research trial are approved by the principal investigator of the study. Please contact the research staff or principal investigator for any questions about approvals.  

Research participants must complete and receive clearance from the Vendor and Campus Guest Daily Screener each day before entering any UCSF campus facility.  

Other Campus Guests

For other types of guests wishing to enter the UCSF campus facilities, the UCSF host can apply for approval by sending an email request to the approvers noted below. This request must include a visit record with the following information. The requester may send an email with the following information, or for convenience attach the Pandemic Guest Approval to Enter Campus form below to their email:

  • the names and emails of all guests
  • if guest(s) fully vaccinated (definition above)
  • date(s) of visit
  • campus building(s) to be visited
  • their UCSF host
  • their host’s UCSF affiliation (e.g. department or institute),
  • where travel originated, if the guest is visiting UCSF from another state or from an international site. 

Guests may be required to have specific COVID-19 testing (see above Requirements for Essential Guests), and should follow all other quarantine requirements when off campus. Hosts are responsible to keep this visit record should contact tracing become necessary, and to send details of any testing and quarantine requirements to their guest(s).

Approval should be obtained before travel arrangements are made, since requirements of testing and quarantine (due to COVID illness or positive test) may lengthen or curtail a visit. After-the-fact approval for reimbursement purposes is not guaranteed.  

 

Send requests for campus visitor review to the appropriate dean or leader. Contact information is on the Pandemic Guest Approval to Enter Campus Form By campus email, the requestors may include this form or simply send the required information to their approver.

  • Approvers for Requests Pertaining to Faculty and Research-Related Staff: the Dean of the School of Dentistry, Medicine, Nursing, Pharmacy, or Graduate Division, or the Interim Executive Director of the Institute of Global Health Sciences, Vice Chancellors, Vice Presidents, or above.    
  • Approvers for Requests Pertaining to Administrative Staff or Recruitments: the Chancellor (for staff in the University Development and Alumni Relations, Office of Communications, Office of Community & Government Relations, Diversity and Outreach, Legal Affairs, Science Policy & Strategy, and Chief Ethics and Compliance Officer offices); Executive Vice Chancellor & Provost; Deans; UCSF Health CEO; Senior Vice Chancellor Finance & Administration; or Director of Talent Acquisition (for recruiting visit approval)