Policy on Visitors to UCSF Facilities

Updated August 16, 2022 

UCSF's top priority is to ensure the health and safety of the UCSF community, including patients and visitors.

Any individuals visiting UCSF Health hospitals, UCSF Dental Centers, or outpatient facilities are required to follow UCSF Health visitor requirements. 

Any individuals visiting the UCSF campus facilities are required to follow UCSF campus guest requirements.

Both are detailed below.

UCSF Health and UCSF Dental Center Facilities: Patient Visitors

In response to increasing COVID-19 hospitalizations across the state, the California Department of Public Health (CDPH) announced a state order requiring all hospital visitors to provide proof of full COVID-19 vaccination or documentation of negative COVID-19 test results (within 72 hours) prior to visiting. This public health order applies to all visitors to UCSF Health and UCSF Benioff Children’s Hospitals inpatients, emergency department patients, and patients undergoing major procedures. Essential caregivers are exempt from this requirement.

UCSF Health has revised its visitation guidelines. For more information, please see:

UCSF Campus Facilities

Campus Guest Vendors

Visit our Vendor Protocols page for approval information and requirements.

Campus Research Participants

Individuals participating as a study subject in a research trial should be approved by the principal investigator of the study. Please contact the research staff or principal investigator for any questions about approvals or entrance requirements for the research participant and any potential escort, who may need to accompany the research participant.

Campus Guests to Meetings or Events as Meeting/Event Attendees

Campus Guests to the Gyms or Library

  • Members of the public who have UCSF Gym Membership and plan to visit the gym facilities must follow the rules and regulations (including those related to COVID) defined in membership policies.
  • Members of the public who wish to access the Parnassus Heights Kalmanovitz Library should check the UCSF Library site for re-opening information in the fall. When the library reopens to the public, check here for requirements to enter.

Campus Guests Hosted Individually by UCSF Faculty or Staff as a Non-UCSF Essential Associate

  • Essential visit criteria: visit must not be able to be postponed and must be necessary to:
    • Preserve the life or safety of a patient, research subject, UCSF employee or student; or
    • Preserve the results of a research activity (like research monitoring or equipment repair); or
    • Permit interview and related, limited activities involving finalist candidates for UCSF positions; or
    • Meet a graduation requirement for students/trainees.
  • Non-UCSF Essential Associates visiting campus for one-on-one meetings with UCSF hosts require up-to-date vaccination status (fully vaccinated plus booster if eligible) and must comply with Visiting Requirements below. For those who do not meet the vaccination or post-travel requirements, it is possible to request approval for those who meet specific essential criteria and requirements (see the Visiting Requirements and the Approval Process below).
  • Up to four simultaneously invited Essential Associates who need to access UCSF badge-only buildings or some patient care areas in public UCSF buildings may be allowed. The host should coordinate badge entry by meeting and accompanying their guest(s) through the badged or monitored entry and making sure the Vendor and Guest Screener of each invited essential Associate is filled out and allows entry.
  • Up-to-date vaccination status is defined as meeting criteria in A or B:

A. COMPLETED an initial FDA- or WHO-approved two-dose vaccination series more than 5 months ago (or one-dose Johnson & Johnson more than 2 months ago) and you have RECEIVED your booster.

B. COMPLETED an initial FDA- or WHO-approved two-dose vaccination series less than 5 months ago (or one-dose Johnson & Johnson less than 2 months ago), and more than 14 days since you completed your vaccination series (i.e., NOT YET booster eligible

Examples of individuals who are not up-to-date: have not completed the dose requirements of a COVID vaccine, or have not had the booster if eligible, or have not received an FDA or WHO-approved vaccine.

Visiting Requirements for all Non-UCSF Essential Associates Hosted Individually by UCSF Faculty and Staff

  1. If sick or showing new symptoms consistent with COVID-19, seek immediate action: do not enter campus facilities, call your health care provider, and immediately follow the CDC home isolation quarantine.
  2. Comply with UCSF's face covering and other COVID protocols noted on building signs.
  3. Complete the UCSF Vendor & Campus Guest Daily Health Screening and present an entry pass when requested to do so. Those who do not pass the health screen are prohibited from visiting UCSF and are advised to call their health care provider. Well in advance of entry to the UCSF campus, click on the screening link above to review screener requirements. The Vendor and Guest Screeners have a specific pathway for Non-UCSF Essential Associates to enter campus, and they must attest to compliance with the symptom and extra testing requirements.
    1. Notte: The screener will ask if the Essential Associate has traveled > 100 miles from home within 10 days of campus entry, and recommends (but does not require) a negative COVID antigen test within 12 hours before entry and 3-5 days later if still coming onto campus.
  4. Comply with any required approval protocols
  • No approval is required if up to date on COVID vaccination (fully vaccinated plus booster if eligible), no international travel within 10 days, and without the high-risk COVID conditions as noted in the UCSF Vendor & Campus Guest Screener.
     
  • Approval is required for those with the following high-risk COVID conditions, and only if they meet the essential criteria listed above, and are specifically approved for admission to the campus. See Approval Process below.
    • Persons NOT up-to-date on COVID vaccination.
      • Requirements: Have none of the other high-risk conditions noted on the Vendor and Guest Screener.
      • Testing: negative COVID antigen test within 12 hours before entering campus, and an additional test 3-5 days later if still coming onto campus.
    • Persons arriving from outside US in the past 10 days.
      • Requirements: Have none of the other high-risk conditions noted on the Vendor and Guest Screener.
      • Testing: negative COVID antigen test within 12 hours before entering campus, and an additional test 3-5 days later if still coming onto campus.

    Besides testing, those approved to enter (despite the two high-risk conditions listed above) must wear a surgical or N-95 mask at all times while on campus as well as those in the same room with the visitor. Compliance with these requirements and masking must be attested to on the screener and monitored by the UCSF host.

Approval Process for Non-UCSF Essential Associates

For Non-UCSF Essential Associates who are not up to date with COVID-19 vaccinations or have traveled from abroad within 10 days of campus entry, the UCSF host can apply for entry approval using the following steps:

1. The UCSF host sends an email request to the approvers noted below. The host request must include a visit record with the following information. Note: Requestors may send the following information in an email, or for convenience, use and attach the Non-UCSF Essential Associate Form to their email:

• the names and emails of 1-4 individual(s)

• if the individual(s) is/are NOT fully vaccinated (definition above) or if the individual(s) cannot meet the post-travel requirements (specified above).

• date(s) of visit

• campus building(s) to be visited

• their UCSF host

• their host’s UCSF affiliation (e.g., department or institute),

• where travel originated if the guest is visiting UCSF from abroad and will be on campus in less than 10 days after travel.  

Note: The Vendor &Guest Screener has a specific pathway for these approved Non-UCSF Essential Associates to enter campus, where they attest to compliance with the other COVID risk factors and extra testing requirements.

2. Hosts are responsible to keep this visit record for three months should contact tracing become necessary, and to send details of any testing, symptom, or quarantine requirements to their guest(s). Approval should be obtained before travel arrangements are made. 

Approvers for Requests for Essential Visits by Non-UCSF Essential Associates Who May Be Faculty, Research-Related Staff, and Administrative Staff

Approvers for Requests for Essential Visits by Higher-Risk Administrative Staff or Recruitments

Vice chancellors, vice presidents and above, or their designees can also approve guests for their teams/personal staff.

Contact Us

For questions or policy issues about UCSF's COVID-19 response, please contact [email protected].