Vaccine Distribution for Employees, Students, and Contractors

Updated February 24, 2021

UCSF is phasing the vaccinations to members of the UCSF community based on public health guidance, starting with those at highest risk for exposure to COVID-19. As the vaccine supplies become more widely available, vaccines will be available free of charge to all UCSF and Benioff Children’s Hospital Oakland employees and learners who choose to be vaccinated.

These vaccines have been shown to be safe and effective. UCSF encourages everyone to be vaccinated when they become eligible.

See UCSF's Vaccine Distribution Dashboard » (must be logged onto VPN to access)


Vaccination Rollout Plan

UCSF’s multi-phased COVID-19 vaccine distribution plan is being conducted according to guidelines by the Centers for Disease Control and Prevention (CDC) and the California Department of Public Health, and prioritizes workers and learners who have the highest risk of exposure first, followed by the most vulnerable patients and employees. The initial phase of vaccine distribution at UCSF and BCH Oakland will focus on Phase 1a, as defined below:

Phase 1a

UCSF and BCH Oakland clinical and non-clinical health care workers who are at highest risk of exposure to COVID-19. These include employees working with patients with COVID-19 in the emergency department, urgent care centers and certain ambulatory and inpatient units and clinics, as well as students, residents, fellows, support and facilities staff in those areas, and researchers working with COVID-19. UCSF then will vaccinate other health care workers, first responders, learners and researchers according to level of risk. See how UCSF outlines the first phase of vaccine distribution (MyAccess required) »

Phase 1b

UCSF is rolling out Phase 1b in alignment with CDPH guidelines and with other UC campuses. At UCSF, this phase includes:

  • Patients and employees age 65 and over
  • On-site food service, childcare, veterinary/animal care, and emergency service workers who have not yet been vaccinated and,
  • All other workers and learners who are required to be on site at least once a week.

See how the University of California outlines the second phase of vaccine distribution (MyAccess required)

Phase 1c

Starting Feb. 24, UCSF is offering vaccinations to all employees, under the state eligibility for staff of colleges and universities. Information about patients younger than 65 will be shared at a later date and will continue to follow both UC and CDPH guidelines.


Vaccine Scheduling

  • All UCSF employees and learners will be automatically included in UCSF’s vaccination program.
  • Employees, students, and contractors will be notified as soon as they are eligible to schedule a vaccination appointment based on their level of risk to exposure. Individuals will not receive a scheduling notification until it’s their turn to be vaccinated based on their risk of exposure to COVID-19 at work.
  • Vaccination appointments will be managed through MyChart, a secure, confidential patient portal on the APeX system.
    • If you're not already a MyChart user, sign up for an account here.
    • When you are eligible, log into MyChart and self-schedule a vaccination by clicking on “Can I schedule the COVID vaccine?” You can also schedule through the Visits tab.
    • You will be asked to attest to your eligibility for the current tier during the scheduling process.
  • Please note that we are opening appointments based on our currently available vaccine doses, so there will be times when no appointments are available. If there are no appointments listed, please check back daily to see new options as we receive more vaccine.
  • Vaccine distribution at the Fresno Regional campus will be handled locally.
  • A small number of vaccine doses are often available at the end of the day. Learn more about signing up for a standby vaccine. 


Frequently Asking Questions

More vaccine questions? Email [email protected]